Site Inspections, Prime Contractor & Site Safety Coordination
A Forward‑Thinking Approach to Site Support
Modern projects often involve multiple employers and subcontractors working side‑by‑side. As contracting becomes the norm across industries, organizations that fail to manage field activities effectively expose themselves to compliance violations, miscommunication, on‑site hazards and costly incidents. For a project owner or contractor, these risks threaten legal compliance, productivity and reputation.
Arcose provides practical site support built on evidence‑based practices and the latest regulatory guidance. Our certified professionals deliver on‑the‑ground oversight so that your project teams can focus on execution while we manage the complexities of health and safety. We interpret legislation, coordinate multiple employers and maintain rigorous documentation. This combination of expertise and structure helps protect your people and your bottom line.
Why Field Support Matters
standards, establishing preventive controls and monitoring their effectiveness.
In a workplace where two or more employers operate at the same time, a written agreement must identify a prime contractor; otherwise, the owner is considered to be the prime contractor. While the prime contractor has overall responsibility for health and safety on the worksite, each employer still retains responsibility for the safety of its own workers. The prime contractor must coordinate the occupational health and safety activities of all employers, workers and visitors and must establish and maintain procedures to ensure regulatory requirements are followed by all parties.
Misunderstandings occur when safety roles and responsibilities are not defined in writing. Without a written agreement, the owner retains responsibility for the site health‑and‑safety program, and assumptions made by either the owner or prime contractor can compromise safety. The prime contractor is responsible for ensuring two‑way communication with subcontractors.
Our Field Support Services
Our site support teams conduct regular site inspections and audits to ensure compliance and continuous improvement. Following occupational health and safety regulations and good practices, we:
- Perform routine inspections. We examine work areas, equipment and processes to identify hazards, verify controls, and recommend corrective actions.
- Develop inspection schedules. We ensure that all areas are regularly inspected as required by federal and provincial legislation.
- Provide comprehensive reports. Our documentation highlights hazards requiring immediate attention, tracks corrective actions and assesses the effectiveness of hazard controls.
- Support continuous improvement. Through recurring audits, we help refine your safety standards, preventive controls and monitoring processes.
When designated as your prime contractor or qualified site coordinator, Arcose provides accountable site leadership. Our services include:
- Role clarification. We develop written agreements that clearly assign safety roles and responsibilities to eliminate misunderstandings.
- Hazard management. We identify and address hazards across all trades, establish corrective action systems and ensure regular inspections are carried out.
- Communication and coordination. We coordinate with subcontractors by receiving names of qualified supervisors, ensuring subcontractors notify us about activities that could create hazards, communicate known hazards and attend site
meetings to compel compliance. - Qualified health and safety coordinator. We assign a qualified professional to act as the health‑and‑safety lead, coordinate orientations, toolbox talks, safety meetings, inspections and incident reviews, and ensure that hazards are
addressed throughout the project. - Emergency response planning. We develop and maintain a site‑specific emergency response plan that accounts for workforce size, off‑hour work and potential emergencies; we update the plan as work processes change and communicate responsibilities to all workers.
- Record keeping. We maintain accurate health‑and‑safety records—including meeting notes, contractor safety reviews, inspection reports, incident investigations, first aid records and training documentation—providing evidence of due diligence.
Arcose leads safety meetings, toolbox talks and joint health‑and‑safety committee sessions. These forums keep workers informed about hazards and ensure that safety procedures are understood and followed. We document attendance and outcomes to support your compliance obligations and continuous improvement efforts.
We help you navigate WorkSafeBC requirements for owners and prime contractors. Our consultants ensure that your safety program aligns with the Workers Compensation Act, the Occupational Health and Safety Regulation and current best practices. Where necessary, we liaise with regulators and assist in preparing notices of project, hazard assessments and compliance documentation.
Accurate documentation is the backbone of due diligence. Our team produces thorough reports following each inspection, meeting or incident investigation. We maintain a central repository of records—including safety meeting minutes, inspection checklists, incident reports, training records and emergency response plans—to demonstrate compliance and support internal decision‑making.
Benefits of Partnering with Arcose
- Reduced risk and liability. By assigning Arcose as your prime contractor representative or field support partner, you ensure that hazard identification,
inspections and corrective actions are coordinated and documented, thereby reducing your legal exposure. - Compliance assurance. Our programs align with federal and provincial legislation, including WorkSafeBC requirements and the Canada Labour Code, ensuring your operations meet regulatory standards.
- Improved safety culture. Regular inspections, safety meetings and professional oversight raise awareness, encourage safe behavior and foster a culture of continuous improvement.
- Operational efficiency. With hazards addressed proactively and clear communication channels among all parties, productivity increases and unplanned downtime and incidents decrease.
- Transparent documentation. Comprehensive records provide a defensible audit trail and support management decisions.
Why Arcose
Arcose has decades of experience working with British Columbia’s regulatory framework and industrial landscape. Our professionals are trained and certified in occupational health and safety and industrial hygiene. We combine practical field expertise with evidence‑based methods to deliver reliable, forward‑thinking solutions. Whether you need occasional site inspections or full prime contractor services, we tailor our approach to your risk profile and project objectives.
Get In Touch
Protecting your workforce and your reputation requires more than good intentions, it demands structured oversight, rigorous inspections and experienced coordination. Contact Arcose today to discuss how our site safety support services can help you meet your health‑and‑safety obligations and elevate your project’s performance.